Apply as Convention Volunteer

You must have a Tabletop.Events (TTE) account in order to apply to volunteer.  You can find instructions on Creating an Account here.

Many conventions provide volunteer opportunities for convention attendees.  Some conventions will allow individuals to volunteer in exchange for a badge, while others will require a badge purchase first. 

• Apply to Volunteer
• No Badge Required
• Badge for Convention Required
• Badge for Specific Convention Day Required
• View Volunteer Shifts
• Edit Volunteer Shifts
• Message Volunteers Manager
• Tutorials

Apply to Volunteer

1. Go to the home page of the convention you are attending.

2. Go to Volunteer > Available Shifts.  This will take you to the Available Volunteer Shifts page. 

No Badge Required

1. Click the "Apply to Volunteer" button at the bottom of the page.

2. Enter the required information for the application.  Click the "Start Application" button.

3. Enter any notes you feel would be relevant for the convention organizer.  Click "Choose My Shifts".

4. The Choose Shifts page will list all available shifts.  If there is a calendar icon next to the number in the Volunteers Needed column.  You can filter the available shifts by Day or Room.
5. Choose the shifts for which you want to volunteer by clicking on the "Volunteer" button to the side of the description.  Shifts with the calendar icon are immediately scheduled and disappear from this screen.  You cannot edit this shift selection.  For the other shifts, if you want to remove the shift before submitting the application, click the "Un-volunteer" button that appeared to the side of the description.  
6. When you have finished selecting all your shifts, click "Submit My Application".
7. A confirmation email will be sent as shift status is set to scheduled by the organizer or the system.

Badge for Convention Required

1. At the bottom of the page is a blue bar with a system note reading "Note that the convention requires you to have a badge to volunteer."

2. If you have already purchased a badge, you can click the "Apply to Volunteer" button at the bottom of the page.  If the "Apply to Volunteer" button is not available, you do not have a badge for this convention.
3. Enter the required information for the application.  Click the "Start Application" button.
4. Enter any notes you feel would be relevant for the convention organizer.  Click "Choose My Shifts".
5. The Choose Shifts page will list all available shifts.  If there is a calendar icon next to the number in the Volunteers Needed column.  You can filter the available shifts by Day or Room.
6. Choose the shifts for which you want to volunteer by clicking on the "Volunteer" button to the side of the description.  Shifts with the calendar icon are immediately scheduled and disappear from this screen.  You cannot edit this shift selection.  For the other shifts, if you want to remove the shift before submitting the application, click the "Un-volunteer" button that appeared to the side of the description.  
7. When you have finished selecting all your shifts, click "Submit My Application".
8. A confirmation email will be sent as shift status is set to scheduled by the organizer or the system.

Badge for Specific Convention Day Required

1. At the bottom of the page is a blue bar with a system note reading "Note that the convention requires you to have a badge for the day you wish to volunteer."  Beneath that bar is a list of all badges for the convention assigned to your TTE account and the days for which each badge is valid.  If you don't have any badges for the convention, a yellow bar is present with a system note reading "You do not have any badges yet. You must have a convention badge to volunteer."

2. If the "Apply to Volunteer" button is not available, you do not have a badge for this convention.

3. If you have already purchased a badge, your badges will appear at the bottom of the page and you can click the "Apply to Volunteer" button.  
4. Enter the required information for the application.  Click the "Start Application" button.
5. Enter any notes you feel would be relevant for the convention organizer.  Click "Choose My Shifts".
6. The Choose Shifts page will list all available shifts.  If there is a calendar icon next to the number in the Volunteers Needed column.  You can filter the available shifts by Day or Room.  When the convention is requiring badges for specific convention days for volunteering, you will not be allowed to volunteer for a shift that isn't covered by your badge day.
7. Choose the shifts for which you want to volunteer by clicking on the "Volunteer" button to the side of the description.  Shifts with the calendar icon are immediately scheduled and disappear from this screen.  You cannot edit this shift selection.  For the other shifts, if you want to remove the shift before submitting the application, click the "Un-volunteer" button that appeared to the side of the description.  
8. When you have finished selecting all your shifts, click "Submit My Application".
9. A confirmation email will be sent as shift status is set to scheduled by the organizer or the system.

View Volunteer Shifts

1. You view your application by going to Volunteer > My Volunteer Shifts from the convention home page.

2. You can also see your volunteer shifts by going to Attend > My Schedule.

3. Volunteer shifts that are scheduled are listed at the bottom.

Edit Volunteer Shifts

1. You can edit your application by going to Volunteer > My Volunteer shifts from the convention home page.
2. You can edit your contact information by clicking on the "Edit My Application" button.  From here you can also edit your shift selections as long as the shift status is set to unscheduled.

Moving Shifts Between Badges

1. If a badge was required for a specific convention day before volunteering, the badge number assigned to the shift is included in the list and a "Change" button shows next to the badge number.

2. You can move volunteer shift between any badge owned by your TTE account that includes the convention day for which the shift is scheduled.  
3. Click the "Change" button.
4. A drop down list with all available badges appears. 
5. Choose the correct badge.
6. The badge number will be updated as necessary.

Message Volunteers Manager

You can send messages regarding shifts to the Volunteers Manager for the convention through TTE.

1. Go to Volunteer > My Volunteer Shifts from the convention home page.
2. Click the "Message Manager" button for general messages or the envelope icon to the right of the shift description for shift related questions.

3. An email will be sent to the Volunteers Manager.

Tutorials

Warning!  Tutorials may be slightly out of date with current code.

No Badge Required

Badge for Convention Required